Info and Rules
REGULATION
of the night race “Hell Run”, organized for Halloween
26 October 2019
1. THE ORGANIZER AND THE OFFICIAL COMPETITION REGULATION
The ”HELL RUN” (hereinafter referred to as “Race”) is organized by A.O. “Sporter” Sports Club in association with the Moldovan women’s forum, mama.md, and the most popular ads board in Moldova, 999.md.
A.O. ”Sporter” Sports Club aims to promote the sport and an active lifestyle among Moldovan citizens, as well as to involve the local community in promoting sports and their advantages.
The Race participants must comply with the rules and terms of this Regulation (hereinafter referred to as the ”Official Regulation”). The Official Regulation is accessible on www.hellrun.md to all users. By accepting to participate in this Race, participants agree to comply with all the provisions, rules and conditions set forth in this Regulation.
Goals and tasks:
- promote the healthy lifestyle;
- improve participants’ sports skills;
- identify the strongest participants from the relevant categories;
- establish friendly relationships between sports amateurs and professionals.
2. RACE STRUCTURE
Hell Run is a non-competitive race. Distance: 3 km. Race time: 1 hour. While running, the participant has to collect as many gifts as possible, which shall await them at preset points on the track.
3. TIME AND PLACE OF THE RACE
The event will be held in Chisinau, Moldova. The start and finish lines are set in the Botanical Garden (the institute) of the Academy of Sciences of Moldova.
Date and time: 26 October 2019, between 18:00 and 22:00, the Race will start at 20:00.
4. RACE SCHEDULE
The Race will be held on 26 October 2019.
The general start is scheduled for 20:00.
18:00 - 19:30 handing out the BIB numbers;
19:30 warming up;
19:50 lining up at the start line;
20:00 general start;
21:00 finish;
21:15 awarding the winners in “Best Costume" nominations.
5. RACE PARTICIPANTS AND DISTANCES
All who want and are passionate about running may participate in Hell Run. There is no age restriction.
Aim: to run 3 km in one hour.
6. PARTICIPATION TERMS
Anyone may participate in the night race. The only condition is to wear a themed costume. The participants must first register on hellrun.md. The registration is considered complete only after the payment of the participation fee.
Participation fee is 200 MDL (~10 EURO).
Each participant shall receive a starter package, which includes the BIB number and a bag for gifts.
The admission to the Botanical Garden is free for all runners who have registered and paid for participation.
The parents who do not participate in the race, but only assist their children, shall pay only for the entrance in the Botanical Garden, which is 10 MDL (~0.5 EURO).
7. PAYMENT METHODS
7.1. Participation payment for natural persons:
Payment can be made online via Visa, Master or Raduga Cards; via terminals (QIWI, Run Pay, MMPS) or by cash at the Organizer’s headquarters. More details on payment methods are available on the official website of the event www.sporter.md.
7.2. Participation payment for legal persons:
Legal persons may pay the participation fee by bank transfer or card. In order to request a participation payment account, the legal person must register all employees who wish to participate in the Race, therefore, an online form is available on www.sporter.md, with the cash payment method included.
After all employees of the legal entity are registered in the form, an email with the company’s identification data, the list of participants and the chosen distances should be sent to event@sport.md. After the payment, the Organizer will confirm the employees registration.
8. RACE CONDUCT
The Race will be organized according to this Regulation. The participants must familiarize with this Regulation. The Organizer reserves the right to take personal decisions in all contingencies.
9. AWARDING OF WINNERS
At the finish line, each participant will receive a memento medal. In addition, polling will be organized to determine the coolest outfits (costumes) and the winners will receive prizes from Race partners.
10. ADMINISTRATIVE CONDITIONS
10.1. Administrative conditions (during races)
The ”Sporter” Sports Club is responsible for organizing the event and, if necessary, other co-organizers.
Participants, who withdraw during the Race, are required to go to the start / finish zone to notify the local track referee about it.
At the start/ finish zone, the medical staff will be available to help in case of accidents.
10.2. Exceptional administrative conditions
In case of exceptional situations, which hinder the safe conduct of the event (e.g. extreme weather conditions), the event will be postponed or canceled.
If the event is postponed, the participation fees are not refunded.
If the event is canceled, the participants will receive the full starter package and the participation fee will be refunded.
10.3. Administrative conditions (general)
The Organizer is committed to keep confidentiality of personal data of the Race participants/winners and to use it in accordance with this Regulation, the Declaration of responsibility and the legislation in force.
Participants are forbidden to litter in the racing area, otherwise, they will be disqualified. The garbage can be dropped in trash bins or in garbage bags provided by the Organizer in the start/finish zones. At the end of the Race, the Organizer will ensure that the waste is removed and carried away in special areas.
It is prohibited to take part in races/competitions for persons who have alcoholic drinks/drugs or who are under the influence of these substances; persons carrying any kind of weapons, explosives and/or incendiary materials, substances with an irritating or tearing or paralyzing effect, taser or other objects, which can be used for violent actions or disrupting the normal course of the event.
Persons who violate these provisions will be expelled by the Organizer from the event area, with the support of law enforcement agencies, if necessary.
The Organizer reserves the right to make changes in this Regulation before the Race start date and commit to inform about the changes made on the official website and at the Race venue.
10.4. First aid - ambulance
First aid will be provided by an ambulance set by the Organizer in the start/finish zones or in other areas, where necessary. If a runner is injured, the track referees will call the ambulance, which will immediately arrive for assistance. The participants who withdraw from the Race are required to notify the Organizer about their decision.
10.5. Other conditions
Supporters (family members, friends) may stay close to the track, but out of it, in order to not hinder the normal course of the event. During the Race, road traffic will be reduced on all tracks, as much as possible.
The Organizer will ensure the following:
- healthcare.
11. OBLIGATIONS AND RESPONSIBILITIES
11.1. Participant Obligations and Responsibilities
Participants who have undergone an accident or any physical or material damage, renounce, in a written form at registration, to the right to claim damages or appeal against any person involved in race organization, especially: Organizer, volunteers (either legal or natural persons), sponsors, public institutions that support the race (mayor’s office, local council, police etc.).
Participants bear full civil, contraventional and criminal responsibility for the damages caused by third parties during the race.
Participants must comply with environmental rules.
Participants must understand that the Organizer makes every effort to give each participant the appropriate size of the T-shirt, but in case the Organizer lacks the appropriate size, the participant will accept any other size.
Participants are responsible for lost or forgotten objects on the track.
11.2. Organizer’s Responsibility
The Organizer is obliged to:
Appropriately mark the track, so that the participants will not deviate from it.
Highlight the dangerous segments of the track.
Comply with environmental protection rules and set waste collecting zones on the track.
Organize a technical meeting prior to the race; announce any changes, which are more important than the information presented earlier.
12. PRIVACY POLICY
Organizer’s privacy commitment
We strive to protect our website, services and users from unauthorized access or modification and from unauthorized disclosure or destruction of information we possess.
We will never disclose/sell confidential information to unauthorized third parties, and, by all available means, we will ensure that this information is secured.
What kind of personal data does the Organizer collect?
By the registration form, the Organizer collects the following personal data: name, surname, date of birth, gender, email, phone, passport number, IDNP and residence address.
Where is this information stored?
The data from the registration form is stored in the Organizer’s database.
What is the data used for?
The personal data from the registration form is used for the following purposes:
- to offer the sportsman the possibility to participate in the race;
- to automatically fill in the Declaration of responsibility, which the participant has to sign;
- to provide useful information regarding the current and future races by email;
- to automatically classify the participant to his/her age group.
Who has access to this data?
Only the Organizer - the A.O. SPORTER Sports Club - has access to this data.
13. IDENTIFICATION AND BANKING DATA
A.O. Sports Club ”SPORTER”
Headquarter: 28/1 Calea Orheiului Street, Chisinau, Republic of Moldova, MD-2059
Working schedule:
Monday to Friday from 09:00 to 18:00;
Lunch break: 12:00 -13:00 / 13:00 -14:00;
Rest days: Saturday and Sunday.
IDNO / Fiscal Code 1013620009909,
IBAN MD53VI000002224003323MDL in ”Victoriabank” S.A., Branch No. 3, Chisinau, Republic of Moldova.
BIC VICBMD2X416
Phone No.: (+373) 22-111-072
e-mail: event@seller.md
website: www.sporter.md
Sporter President - Dmitri VOLOSHIN